HR administration
Personnel files (parts A–E), employee documentation, leave and certificates of employment kept without errors.
HR administration →
Payroll & HR office · Poznań
HR & payroll outsourcing tailored to your company
We provide comprehensive payroll and HR services and labour-law support for your company.
Meet our officeWho we are and how we work
Cooperation with a legal counsel
Accountancy support
OHS specialist
Remote service across Poland
Our specialisations
HR, payroll and labour law under one roof
Three areas we handle end-to-end for employers in Poznań, in line with the current Labour Code and ZUS rules.
Payroll
Salary calculation, payroll registers, ZUS contributions and PIT advances, on time and to the last grosz.
Payroll →Labour law
Contracts, amendments, terminations and employee matters, advisory with the support of a legal counsel.
Labour law for business →
HR · Payroll · Labour law
Comprehensive payroll and HR services tailored to your company
We provide comprehensive payroll and HR services tailored to the Client's needs and internal rules. We handle matters related to employing workers and contractors, from keeping personnel files, working time records and leave documentation, through preparing payroll registers, to settlements with the authorities: ZUS, the tax office and PFRON. We advise on forms of employment, types of employment contracts and ways of ending them, and we regularly inform about changes in Polish labour law. We draft work, remuneration and ZFŚS rules and implement anti-mobbing and whistleblower procedures. We also cooperate with specialists in other fields: a legal counsel, accountants and an OHS specialist.
Scope of services
Full payroll and HR service for companies in one place
From personnel files to ZUS settlements and labour law. Each area is handled by a specialist, while you have one point of contact and the certainty that your documentation complies with the Labour Code.
01
Full payroll & HR serviceHR, payroll, ZUS and PIT in one place.
02
HR auditOrder in personnel files before a PIP inspection.
03
HR & payroll trainingPractical workshops on HR, payroll and labour law.
04
Additional servicesWork and pay policies, ZFŚS, PFRON, GUS and OHS.
05
Posted workersSettlements, A1, ZUS and taxes for posting abroad.
Why companies outsource HR and payroll
A payroll error costs more than the service
A mistake in contributions, a missed ZUS declaration deadline or gaps in personnel files mean real interest and penalties during a PIP or ZUS inspection. In our view, outsourcing pays off from as few as 5 employees, and here is why.
- Time savedyou stop chasing statutory deadlines and changing rules
- Legal compliancedocumentation kept in line with the Labour Code and ZUS rules
- Calm during inspectionsorderly personnel files and working time records
- Lower fixed costsyou pay for the real scope, with no in-house HR department
Specifics, not platitudes
The numbers and deadlines our service rests on
since 2002
years of practice in HR, payroll and labour law
PLN 30,000
maximum fine for faulty personnel files (art. 281 of the Labour Code)
by the 10th
day of the month we pay out salaries (art. 85 of the Labour Code)
a law graduate
runs your matters, backed by a legal counsel in disputes
How we start working together
Taking over HR and payroll in four steps
A transparent process that organises documentation and moves settlements with no break in pay runs.
1
Conversation and free quote
We establish the number of employees, contract types and scope of service. We present an individual, no-obligation quote.
2
Documentation audit
We check personnel files, working time records and the correctness of previous settlements. We flag gaps and risks.
3
Data migration and clean-up
We migrate data to the payroll system, complete documentation and set a schedule for pay runs and declarations.
4
Ongoing service
We calculate salaries, run HR, file ZUS and PIT declarations and respond to your questions.
Frequently asked questions
Payroll and HR in Poznań, what is worth knowing
What does the E&P Service payroll and HR office in Poznań do?
E&P Service provides full payroll and HR services for companies in Poznań: personnel files, salary calculation, payroll registers, ZUS and PIT settlements, working time records and labour-law advisory. We work with a legal counsel and an OHS specialist, which matters in employee matters and inspections.
Who is HR and payroll outsourcing for?
HR and payroll outsourcing works well for micro, small and medium companies that want to hand settlements to a specialist. From as few as 5 employees, outsourcing is often cheaper than running an in-house HR department, with no risk of errors or sick leave within the HR team.
How does taking over HR and payroll from a previous office work?
We start with an audit of documentation and personnel files, confirm the list of employees and migrate the data to the payroll system. A full takeover usually takes from a few days to three weeks, depending on the number of employees and the state of the documentation.
Does the service cover settlements with ZUS and the tax office?
Yes. We calculate ZUS (social security) contributions, prepare and file settlement declarations, produce PIT-11 and PIT-4R forms and corrections. We keep statutory deadlines to avoid interest and penalties.
How much does payroll and HR service cost in Poznań?
The price depends on the number of employees and the scope of services. We bill per employee or as a package tailored to the company. Contact us for a free, individual quote, see also the pricing page.
Is employee pay data safe?
Yes. We process data in line with GDPR, under a data-processing agreement. Pay information is confidential and access to documentation is limited to the people directly handling your company.
How long must employee personnel files be kept?
For employees hired after 1 January 2019, personnel files are kept for 10 years from the end of the calendar year in which employment ended. Earlier employment is generally subject to a 50-year period, unless the employer files a ZUS RIA information report.
Do you serve companies outside Poznań?
Yes. We are based in Poznań and the surrounding region, but we work remotely, so we also cooperate with companies from all over Poland. Documents are exchanged electronically and we stay in touch by phone and email.
Client reviews
What the companies that trusted us say
Real ratings from the Google profile of our payroll and HR office in Poznań.
★★★★★
Very good payroll and HR service. Ms Elżbieta and Aleksandra, who run the HR and payroll, are conscientious, professional and very committed to their work, so you can have full confidence in the matters entrusted to them.
★★★★★
I definitely recommend this office. Ms Elżbieta and her team are highly competent, reliable and meticulous, and always available whenever questions arise about documents or settlements.
Hand HR and payroll to a Poznań specialist
Book a free quote for payroll and HR services. We will review your scope and propose a solution tailored to your company.