Payroll in Poznań, salary calculation and payroll registers on time
Payroll services (payroll outsourcing) are the process of managing employee remuneration: monthly salary calculation, preparing payroll registers, and calculating ZUS contributions and income-tax (PIT) advances. We ensure timely, compliant settlements, PPK, PFRON and ZFŚS handling, and tax and settlement declarations with the Social Insurance Institution (ZUS).
What payroll handling covers (payroll outsourcing)
We are responsible for correctly calculating pay and preparing payroll registers. We take into account all pay components, bonuses and overtime, as well as tax deductions and contributions. We run timely settlements with ZUS, the tax office and other institutions, and GUS reporting on payroll.
- Preparing payroll registers for employees and contractors in line with the law and the remuneration rules in force at the Client.
- Preparing payroll registers (payroll) for posted employees.
- Preparing the file for salary transfers for the accounting department.
- Preparing statements and calculations for the Management Board and management.
- Preparing payslips for employees and invoices for mandate contracts.
- Preparing certificates of employment and pay.
- Calculating leave equivalents and severance pay.
- Calculating ZUS contributions and income-tax advances.
- Calculating PPK, PFRON handling and ZFŚS benefits.
- Handling bailiff attachments and registering specific-work contracts with ZUS (RUD).
- Preparing PIT-4R, PIT-8AR and IFT, and GUS statistical reporting.
- Support during PIP and ZUS inspections.
Deadlines we keep
In payroll the calendar matters. Pay must be paid no later than the 10th day of the following month (art. 85 of the Labour Code), and contributions and advances remitted within the statutory deadlines:
| Settlement | Deadline |
|---|---|
| Payment of pay | By the 10th of the following month. |
| ZUS contributions | By the 15th (companies) or 20th (sole traders) of the following month. |
| PIT-4 advance | By the 20th of the following month. |
| Annual PIT-11, PIT-4R | By 31 January (to the tax office) and end of February (to the employee). |
ZUS, PIT and contribution settlements
As part of payroll we close the company's monthly obligations towards ZUS and the tax office: we prepare declarations, pay advances and keep track of deadlines to avoid interest, corrections and demands.
- ZUS DRA declarations and the RCA, RSA, RZA reports.
- ZUA, ZZA, ZWUA registrations when hiring and dismissing employees.
- Advances and declarations PIT-4R, PIT-8AR, PIT-11.
- The entrepreneur's health contribution and its annual settlement.
- Declaration corrections and correspondence with ZUS and the tax office.
Why entrust payroll to an office
An error in calculating contributions or an advance means corrections to the payroll register and declarations, interest, and sometimes an unhappy employee. Payroll also requires keeping up to date with changes in the law, tax thresholds, contribution rates and the minimum wage. We take on that responsibility, ensuring full compliance with the frequently changing labour-law rules.
Related services: HR administration, working time records, labour law for business and full payroll and HR services.
Frequently asked questions about payroll
What does payroll calculation cover?
Payroll calculation covers preparing payroll registers, calculating gross-to-net pay, ZUS contributions and PIT advances, settling working time, bonuses and deductions, and preparing transfers and payslips. It is a monthly process based on HR data and working time records.
Do you settle employment contracts and civil-law contracts?
Yes. We calculate pay from employment contracts, mandate contracts and specific-work contracts, taking into account the appropriate ZUS contributions, tax-deductible costs and tax reliefs suitable for each type of contract.
By when must pay be transferred to an employee?
Pay for work is paid at least once a month, on a fixed date set in advance, no later than within the first 10 days of the following calendar month (art. 85 of the Labour Code).
Do you calculate sick pay and sickness benefit?
Yes. We settle sick pay for the first 33 days (or 14 days for people over 50) and sickness, care and maternity benefits paid by ZUS, on the basis of e-ZLA sick notes.
How do you calculate the equivalent for unused leave?
We calculate the leave equivalent using the equivalent coefficient set each year and the employee's average pay. We calculate it when a contract is terminated and the leave has not been taken in kind.
Do you prepare PIT-11 declarations and annual settlements?
Yes. We prepare and file PIT-11, PIT-4R and PIT-8AR within the statutory deadlines, and we handle ongoing settlements of income-tax advances on pay. For non-resident foreign taxpayers we prepare IFT-1 and IFT-1R. We send tax information electronically directly to the employee or contractor.
Do you handle Employee Capital Plans (PPK)?
Yes. We calculate and remit PPK contributions on the employee and employer side, handle enrolments, resignations and resumptions, and reporting to the chosen financial institution. We also help the employer conclude the PPK management agreement with a financial institution.
Where do you get the data to calculate payroll?
Payroll calculation is based on HR data and working time records: hours, overtime, absences and changes to contracts. The data is provided by the Client, which is why payroll works best combined with HR run by the same office.
What ZUS and PIT declarations do you prepare?
We prepare the full set of ZUS settlement documents: the DRA declaration and the RCA, RSA and RZA reports, as well as the ZUA, ZZA and ZWUA registrations. On the tax side we prepare PIT-4R, PIT-8AR and PIT-11, and corrections and correspondence with the authorities when needed.
Do you settle the entrepreneur's health contribution?
Yes. We calculate the health contribution depending on the form of taxation (tax scale, flat tax, lump sum) and prepare the annual health-contribution settlement for people running a business.
Is payroll confidential?
Yes. Pay data is particularly protected. We process it in line with the GDPR, with restricted access and secure delivery of payslips and reports only to authorised persons.
How do you handle bailiff attachments on pay?
We carry out bailiff attachments on the payroll register while observing the amount free from deductions and the permissible deduction limits from the Labour Code. We remit the deducted amounts to the enforcement authority and correspond with the bailiff, so that the employer is not liable for deduction errors.
Leave payroll to the specialists
We will take over salary calculation and your company's ZUS and PIT settlements. Free quote for companies in Poznań.