Payroll and HR services for firms in Poznań, compliance and peace of mind for the employer
Payroll and HR services mean keeping full employee documentation, salary calculation and settlements with ZUS and the tax office on the employer's behalf. They cover personnel files, payroll registers, contributions and taxes. They are chosen by firms that want certainty of compliance and to win back their time.
What payroll and HR services include
Payroll and HR services at E&P Service combine two areas that overlap day to day: HR documentation and payroll settlements. As a result you enter the data once, and we make sure it reaches both the personnel files and the payroll register.
- Setting up and maintaining personnel files (parts A, B, C, D) in line with the regulation on employee documentation.
- Salary calculation, preparing payroll registers and pay slips.
- Settling employment contracts, mandate contracts and specific-work contracts.
- Calculating and settling ZUS (social security) contributions and income tax advances (PIT-4R, PIT-11).
- Keeping working time records, leave and absences.
- Preparing contracts, annexes, certificates of employment and statements.
Why firms hand over HR and payroll
The most common reason is risk. A mistake in contributions, a late declaration or gaps in personnel files can end in interest charges and a fine during a National Labour Inspectorate (PIP) or ZUS inspection. The second reason is the owner's time, settlements consume hours that could go into growing the business.
Outsourcing also removes the "single person" risk: when an HR specialist falls ill or leaves, the firm is not left without settlements. With us the service is backed by a team, and the expertise is supported by legal counsel and an occupational health and safety specialist.
Who this service is for
| Company profile | What it gains |
|---|---|
| Micro-business (1–9 people) | No need to hire an HR specialist; you pay for the real scope. |
| Small company (10–49 people) | Stable settlements despite staff turnover and seasonal employment. |
| Medium company (50–249 people) | Relief for the HR department, support with contracts and inspections. |
Why E&P Service
- Legal counsel support for employee matters and disputes.
- Occupational health and safety specialist and cooperation with accountants, a full picture of the employer's obligations.
- Confidentiality of salary data on the basis of a data processing agreement (GDPR).
- Timeliness, we keep to the statutory dates for ZUS, PIT and payments.
Related services: HR administration, salary calculation and ZUS, PIT and contribution settlements. You will find the full offer in our catalogue of payroll and HR services.
Frequently asked questions about payroll and HR services
What do payroll and HR services include?
Payroll and HR services include keeping personnel files, salary calculation and payroll registers, settling ZUS (social security) contributions and income tax, working time records, leave and certificates of employment. This is the full cycle of an employer's obligations towards employees and public offices.
How much do payroll and HR services cost in Poznań?
The cost depends on the number of employees and the types of contracts. Most often we apply a monthly subscription charged per employee. After a short conversation we prepare a free, individual quote, see the pricing.
How do payroll and HR services differ from accounting?
Accounting settles the company with the tax authorities (taxes, records, reports), while payroll and HR services concern employees: contracts, personnel files, salaries and ZUS (social security) contributions. The two areas complement each other and often run in parallel.
Can I hand over only payroll and keep HR administration in-house?
Yes. We set the scope flexibly, we can take over everything or a selected area, e.g. only salary calculation or only HR administration. Most often, however, firms commission both parts together, because the data overlaps.
How does handing over the documents work?
After signing the contract you hand over the list of employees, the contracts and the existing documentation. We enter the data into the payroll system, and current documents are exchanged electronically. The first payroll register is usually produced in the first full month of cooperation.
Who is responsible for errors in the settlements?
The office is responsible for the correctness of the calculations within the entrusted scope, on the basis of the contract. That is why we work on current regulations and double-check payroll registers before payment.
Do the services include contact with ZUS and the tax office?
Yes. We prepare and submit ZUS declarations, PIT-11 and PIT-4R, handle corrections and conduct correspondence regarding settlements. In the event of an inspection we help compile the documentation.
How long must employee documentation be kept?
For employees hired after 1 January 2019, documentation is kept for 10 years from the end of the year in which the employment relationship ended. Earlier employment is covered by the 50-year rule, unless a ZUS RIA report has been filed.
Do you serve sole proprietorships that employ workers?
Yes. We serve micro-businesses, including sole proprietorships employing even a single worker or contractor. We adjust the scope to the scale of employment.
Does the cooperation require in-person visits to the office?
No. We provide the service remotely, you send documents electronically, and we keep in touch by phone and email. Our Poznań office is available if you prefer a face-to-face meeting.
Request a free quote for payroll and HR services
Tell us how many employees you have and what contracts. We will prepare an offer tailored to your company in Poznań.